Aviso de idioma:
Esta oferta de emprego ainda não está disponível em português. Neste momento, estás a ver a versão em inglês.
Sobre a função
Office Manager Polyvalent(e) FR/EN | Finance, RH & Coordination de Projets
Responsibilities include:
Accounting and Financial Administration
• Handling and reporting incoming and outgoing invoices
• Uploading financial documents into the bookkeeping tool (Octopus)
• Verifying the accuracy and completeness of invoices
• Managing expenses claims and related documentation
• Liaising with the external accountant and the banks
• Preparation of some elements for the reports for the accountant and the auditors
Administrative and HR Support
• Providing administrative support to the AIJN team
• Supporting HR-related matters (employment contracts, insurance, etc.)
• Liaising with building management, service providers and IT.
Project Support
• Providing administrative support to AIJN-related platforms and projects, including:
o Fruit Juice Science Centre (FJSC)
o Sustainable Juice Platform (SJP)
o European Cider and Fruit Wine Association (AICV)
Organization and Communication
• Supporting meetings and events organization logistics
• Assisting the Communication Manager with website updates
O teu perfil
Required skills and competencies
Professional competencies
• Bachelor level
• 10 years’ working experience. Experience as office manager in a European association will be an asset.
• Experience in administrative, HR, and financial support tasks
• Excellent organizational and coordination skills
• Strong attention to detail and accuracy
• Ability to manage multiple tasks and meet deadlines
• Very good command of MS Office tools (Outlook, Word, Excel)
• Experience with Octopus
• Comfortable with Belgian legal and administrative frameworks
Languages
• Fluent in English (working language)
• Comfortable with French
Interpersonal skills
• Service oriented
• Proactive attitude and solution-oriented
• Discretion and ability to handle confidential information
• Ability to work independently and as part of a small team
• Strong sense of responsibility and reliability
Formação
Universitair / Master
Experiência
Enige ervaring
O que oferecemos
Employment conditions
• Contract: 3 months
• Part-time job (4 days a week)
• Competitive remuneration package in line with experience and qualifications
• Nature of the contract: employee contract or consultancy (to be discussed with the candidates)
• Professional and international working environment in Brussels
• AIJN does not discriminate and is an equal opportunities employer
Workplace (at least 1 day a week)
Antes de te candidatares
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