Administrative & Finance Support Officer (Part-Time)

About the Role

We are looking for a versatile and reliable Administrative & Finance Support Officer to join our Finance & Administration team.

This is not a role for an accounting specialist, nor are we searching for the next CFO of the group. Instead, we are looking for a well-organized administrative professional who is comfortable with numbers, has a practical mindset, and enjoys bringing structure and order to daily operations.

Key Responsibilities

• Processing and monitoring bank statements
• Managing and reviewing expense reports
• Verifying and following up on supplier invoices
• Updating Excel files and internal databases
• Document management and filing
• Providing general administrative support to the Finance & Administration department
• Contributing to the continuous improvement of administrative processes

Your Profile

• Previous experience in an administrative, back-office, or financial support role
• Experience working with an ERP system or integrated business software is a strong asset
• Good knowledge of Microsoft 365, particularly Excel, Outlook, and Teams
• Strong attention to detail and organizational skills
• Reliable and trustworthy professional attitude
• Ability to work independently
• Practical mindset and willingness to build a long-term career within the company

We also appreciate people who ask questions when they don't know something rather than allowing the problem to mature quietly in their inbox.

Language Skills

• Good professional command of French and/or Dutch
• Practical knowledge of English, allowing you to communicate by email, phone, and Microsoft Teams in a professional environment
• Willingness to further develop your English skills as part of the role

Being trilingual is certainly an advantage, but we are not necessarily looking for a simultaneous interpreter for the European Commission.

Working Environment

You will work closely with colleagues based in the United Kingdom, the Netherlands, and Germany, as well as with our Purchasing, Logistics, Customer Service, and Finance teams.

Communication takes place mainly via email, telephone, Microsoft Teams, and our ERP system.

What Matters Most to Us

• Accuracy and strong organizational skills
• Experience in a structured administrative environment
• Comfortable using ERP systems and office software
• Reliability and stability
• Strong communication skills with a variety of stakeholders
• Ability to quickly raise issues, bottlenecks, or irregularities
• Team spirit and service-oriented mindset
• Reasonable commuting distance to our offices

Our offices are easily accessible by public transport, including Brussels public transportation and Etterbeek railway station. We would much rather our future colleague spend their time at work than sitting in traffic.

Work Schedule

• Part-time position (priority requirement)
• Daily presence in the office required from 8:30 AM to 12:30 PM
• This position is fully office-based; remote work is not available

Salary

Indicative salary: €2400 to €3,400 gross per month (full-time equivalent), depending on experience and profile.